“Volunteers do not necessarily have the time; they have the heart.” - Elizabeth Andrew
2026 Volunteer Information
It takes 80+ volunteers to run each home meet and 40+ volunteers to run each away meet. Each family is required to volunteer and earn 8 points throughout the regular season, this does not include Time Trials and end-of-season meets (Divisional/All Star). Volunteer job sign-ups are available on the website at each meet and posted at the beginning of the season before Time Trials. If your family does not fulfill your volunteer obligations, then your account will be charged additional fees and this will impact your family’s eligibility to return to the next summer season.
If you sign up for a job and then need to change it, please be sure to remove your registration so the job frees up for someone else. If the job postings have closed, it is your responsibility to find a replacement.
We're excited to have you join our community of dedicated parents who support and cheer on our swimmers. Together, we'll have great season for our swimmers. Let’s make it run smoothly!
Volunteer Check-in
Home and Away meets: When you arrive at the pool, please check in with volunteer coordinator before the meet begins. (Home meets - Table near the entry gate. Away meets - Team area)
Volunteer Job Descriptions
Clean Up: Clean up after the meet (job starts during the end of the meet). Return the pool and club house back to the original set up position.
Set Up: This position helps set up the deck for the meet. It involves moving deck chairs, lifting equipment and being available for various duties prior to the start of the meet. A Set Up Chief will direct the Set Up Crew.
Clerk of Course - Age Group X: This person will stay with a certain age group throughout the entire meet to help the swimmers in that age group get to their heats. NOTE: This is a full meet position, but you do not work the entire time- only when you are gathering your age group. If you sign up for this position, you must be able to stay until the end of the meet and gather your swimmers for all events, not just first half!.
Head Clerk of Course and Head Clerk of Course - Assistant. Line up all swimmers as Age groups are brought on deck. Print and Bring a Heat Sheet to the meet.
Concessions - 1st Half / 2nd Half: First session includes set up for concessions including prepping area, making runs for pick up and first half of meet. Second session includes second half of meet and clean up at the end.
Deck Marshall 1st Half / 2nd Half: This person monitors the clubhouse, deck and team area to make sure they are safe and neat. Fancy vest included!
Parking Marshal: Ensure HOA parking guidelines are followed. Assist in directing parents on parking and setting up cones for restrictions. There are two groups with different work times to manage parking.
Floater/Alternate: Replaces any non-certified worker that is not available to fulfill their duties. Must check in and be available and in touch with Volunteer Coordinator and ready to help in any needed capacity. Home and away meets. Must attend timer meeting and be available to time if needed.
Runner 1st Half / 2nd Half: Runners do a variety of jobs: handing out heat winner ribbons, taking cards to the computer table, collecting DQ slips from officials to take to the Referee.
Head Timer: Stand on the side of the pool and start a timer for each race. You are the back up timer for any regular timer that has an issue with their watch.
Timer - 1st Half / 2nd Half: Timers will time half meets. 1st Half - Freestyle through Backstroke. 2nd Half - Breaststroke through Relays. Very fun and simple position- get a front row seat to the races! Note, you are focused on timing during your entire shift and must be able to stand for 2 hours, and cannot have children, cell phones or other distractions during your shift.
